If you’ve had the pleasure of planning an event and you’ve seen how much goes into selecting the right venue in addition to setting up equipment as well as making sure guests feel welcome, and, of the course, making it memorable. Many of us forget that events can create a lot of waste and use up a lot of energy.
It’s the right time to make an effort to change. People are becoming more aware. are realizing that events don’t necessarily have to leave an enormous environmental footprint. No matter whether you are organizing a hybrid conference or a small gathering offsite, promoting sustainable event is the most effective choice you can make.
Why should you consider going green at your event?
This number might be a surprise to you: A typical 3-day event that has 500 participants can produce around 2,835 kilos of waste, and consume around 300,000 kWh in energy. This is not just an astonishing number, it’s also a chance for improvement.
Sustainability is an issue for today’s customers. They want their favorite brands to be seen as environmentally friendly. You’re not only making a difference for the planet, but you are also showing your viewers that your values extend beyond the stage and screen.
Simple Waste Management: The Best Method to Reduce Clutter
Let’s start with the waste. Even the smallest of events can create lots of clutter. There’s single-use containers and leftover food. There could also be printed brochures that no one has read. But with a little intention, sustainable waste management is easier than you think.
Here are some minor changes that can make a big change:
1. Disposables should be replaced with compostable or recyclable alternatives.
2. Print-free: Use QR codes or event apps instead of printed programs.
3. Donate leftovers.
4. Create recycling stations to help users to dispose of their items in a responsible manner.
The goal isn’t perfection it’s progress. Reduce or redirecting garbage is a good step.
The art of managing energy like a pro (Without Becoming One)
There is no need to be an engineer to make intelligent choices regarding energy. Simply being aware of the amount of power events consume is the first step towards change. And when we talk about strategies for managing energy during events, it doesn’t mean sacrificing the comfort of your guests or technology, but being aware of how you use them.
Here are a few ways to cut down on your energy consumption:
1. Look for venues that are certified sustainable or that use renewable energy sources.
2. Make use of LED lighting and energy efficient equipment for AV and displays.
3. Host hybrid or virtual elements to cut back on the travel and venue requirements.
4. Make things simple: The most elegant setups typically use less power, and they aren’t expensive.
Create an experience with similar impact, but with less resources.
GreenUP Checklist, Your Secret Weapon
GreenUP Checklists can help make your life easier in case you’re unsure of where to start. The GreenUP Checklist breaks down the steps to create a sustainable event in straightforward and feasible steps that can be done, whether it’s cooperating with suppliers to create eco-friendly material or encouraging guests to travel by public transport.
This checklist is based around the United Nations’ Sustainable Development Goals which means that you’re aligning with something bigger than just your event.
You have the power to Change the World
It’s not about perfectionism however, it’s about focusing. It is possible to help the event industry shift to an improved place by following one or ten steps.
Your event will be remembered due to the speakers, the interaction and the way it didn’t appear old-fashioned or wasteful. So, take the initiative, lead with purpose, and show your audience that caring about the planet is a part of the event.
